Description
NeoGroupe Business System NBS
NBSย is a modular software solutionย which managesย budgets,ย purchasing,ย assetsย andย inventory.
NBSย accelerates administrative processing by avoiding multiple entries. With a common database,ย NBSย eases all information exchange betweenย Management,ย Administrative Servicesย (accountings / purchasingโฆ) andย Technical Services.
Thanks to the NBS Smart version, your mobile teams have quick access to the central database, to handleย inventories, scan your assets and make any kind of adjustment directly form their SmartPhone.Even with numerous complex features, NBS maintains the simplicity of NeoGroupeโs developments.ย NBS runs on Windows, tablets, SmartPhones and some of its features are available in HTML.
Thanks to NBS, ease the work of your associates, index your assets and track your purchases in real time.
NBS Features
Budgets
- Budgets by project or job
- Detailed current budgetsย (budget/ authorized/ invoiced/ remaining/ updated) by year
- Budget usageย instant vision with list of all purchases assigned to budget, and list of lines remaining to order
- Instantย Budget totals
- Fast budgets definition
- Budget lines creation assistance (duplication and optional use of inventory lines)
- Purchase requests creationย from budget lines
- Budgets can accept lines from several requesters
- Budgets validationย by management before use (partial validation possible)
- Filtering of budgets listย per year
- Filtering of budget linesย by requester
Purchases
- Customizable authorization cycle: creation, transmission to accountings, then to management and finally to CEO/ Final approver level if budget exceeded
- HTML moduleย available (PC/ Mac/ Tablets/ Smartphones, โฆ)
- Filtering of purchase requests according to user and his rights
- Filterignย available by vendor/ date/ status/ requester/ addresses
- Purchase requests creationย with vendor proposals and detailed information on the purchase (final owner/ site/ vendor/ delays/ subject/ details, โฆ)
- Email alerts systemย when a purchase request changes of status (to be warned that a request has been approved for example)
- Budget assignmentย and optional analytic accounts assignment
- Assignment to locations
- Approvalย (partial or complete) or rejection are possible at any stage
- Details requestย possible at any stage
- Automatic transmissionย to upper approval level in case one of the budgets is exceeded
- Instant display of assigned budgetsย state allowing decision making (with budget amount before/ after PR)
- Received invoice tracking
- Cancellation of an approved purchaseย request with budgets restoring
- Recyclingย of a rejected or cancelled purchase request
- Automatic purchase order generationย from PR entered data
- Single data entry: information is only entered once from purchase request, to order and then to hardware assets tracking and/ or administrative documents
- Automatic transferย of ordered items into the hardware inventory (with record creation)
- The purchases request processing time has been reduced on some installations from 3 weeks to 1.5 days in average
Inventory
- Automatic transferย of ordered items in the hardware inventory
- Record creation upon scanย of an unknown barcode
- Manual record creationย with default fields values (only description entry)
- Record duplicationย (with serial numbers entry or barcode scan only)
- Filtering or itemsย on many criteria, including some history event type over a period: Site/ Location/ Owner/ Brand/ Vendor etc.
- Searchesย available on any field of the selection results
- Subsets managementย (barcodes on each of the elements). A machine can be composed of several elements. Adding by single scan.
- Serialized items management
- Independant barcode labels printingย (NeoStock can also be used with pre-printed labels,ย NBSย printed labels or both)
- More than 120 fieldsย Finance/ Accountings/ Technical/ loans/ rentals/ documents/ etc.
- History of changes and eventsย on each item
- Each item can have attached documents.ย Documents (invoice, config files, manuals, โฆ) can be attached or scanned directly withinย NBS
- Cascaded changesย on the components of an item/ machine
- Notifications by email
- Management of holders/ owners/ categories/ brands/ locations/ vendors/ state/ history types
- Stock valuationย (total of values)
- Barcodes printingย on items list or on single item records with logo and serial
- โMachineโ record reportย containing all components
- Automatic historyย on designated fields value changes
- Mass changerย on items selection lists
- INVENTORYย by site/ location without preparation, by Bluetooth barcode reader
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