NBS Features

Budgets

• Budgets by project or job
• Detailed current budgets (budget/ authorized/ invoiced/ remaining/ updated) by year
• Budget usage instant vision with list of all purchases assigned to budget, and list of lines remaining to order
• Instant Budget totals
• Fast budgets definition
• Budget lines creation assistance (duplication and optional use of inventory lines)
• Purchase requests creation from budget lines
• Budgets can accept lines from several requesters
• Budgets validation by management before use (partial validation possible)
• Filtering of budgets list per year
• Filtering of budget lines by requester

 

Purchases

• Customizable authorization cycle: creation, transmission to accountings, then to management and finally to CEO/ Final approver level if budget exceeded
• HTML module available (PC/ Mac/ Tablets/ Smartphones, …)
• Filtering of purchase requests according to user and his rights
• Filterign available by vendor/ date/ status/ requester/ addresses
• Purchase requests creation with vendor proposals and detailed information on the purchase (final owner/ site/ vendor/ delays/ subject/ details, …)
• Email alerts system when a purchase request changes of status (to be warned that a request has been approved for example)
• Budget assignment and optional analytic accounts assignment
• Assignment to locations
• Approval (partial or complete) or rejection are possible at any stage
• Details request possible at any stage
• Automatic transmission to upper approval level in case one of the budgets is exceeded
• Instant display of assigned budgets state allowing decision making (with budget amount before/ after PR)
• Received invoice tracking
• Cancellation of an approved purchase request with budgets restoring
• Recycling of a rejected or cancelled purchase request
• Automatic purchase order generation from PR entered data
• Single data entry: information is only entered once from purchase request, to order and then to hardware assets tracking and/ or administrative documents
• Automatic transfer of ordered items into the hardware inventory (with record creation)
• The purchases request processing time has been reduced on some installations from 3 weeks to 1.5 days in average

 

Inventory

• Automatic transfer of ordered items in the hardware inventory
• Record creation upon scan of an unknown barcode
• Manual record creation with default fields values (only description entry)
• Record duplication (with serial numbers entry or barcode scan only)
• Filtering or items on many criteria, including some history event type over a period: Site/ Location/ Owner/ Brand/ Vendor etc.
• Searches available on any field of the selection results
• Subsets management (barcodes on each of the elements). A machine can be composed of several elements. Adding by single scan.
• Serialized items management
• Independant barcode labels printing (NeoStock can also be used with pre-printed labels, NBS printed labels or both)
• More than 120 fields Finance/ Accountings/ Technical/ loans/ rentals/ documents/ etc.
• History of changes and events on each item
• Each item can have attached documents. Documents (invoice, config files, manuals, …) can be attached or scanned directly within NBS
• Cascaded changes on the components of an item/ machine
• Notifications by email
• Management of holders/ owners/ categories/ brands/ locations/ vendors/ state/ history types
• Stock valuation (total of values)
• Barcodes printing on items list or on single item records with logo and serial
• “Machine” record report containing all components
• Automatic history on designated fields value changes
• Mass changer on items selection lists
• INVENTORY by site/ location without preparation, by Bluetooth barcode reader